Daily clocking in
Clock in and out from a mobile, a computer, a QR code or the RecLog terminal.
Comply with the law from day one
Mandatory time recording for businesses in Spain
Every company in Spain must keep a daily time recording of its staff’s working hours: when each person starts and finishes. Gesthoras does it without paper or Excel sheets and keeps the records ready for the Spanish Labour Inspectorate.
The law
What Spanish law requires for time recording
Since May 2019, article 34.9 of the Workers’ Statute (Estatuto de los Trabajadores) has required every company, whatever its size or sector, to record the start and finish time of each employee’s working day, every day.
These working time records are kept for four years and must be available to the employee, their legal representatives and the Labour Inspectorate whenever they ask for them.
If you prefer paper, there is a printable timesheet template in PDF ready to use.
- The record is daily: each person’s start and finish time.
- It is kept for four years.
- It must be available whenever staff, their representatives or the inspectorate ask for it.
With Gesthoras
Digital time recording with Gesthoras
Each person clocks in and out, and the company has every employee’s hours organised and to hand.
Records stored
Clock-ins are recorded and kept for the four years the law requires.
Reports for the inspectorate
Produce working time reports whenever the Labour Inspectorate asks for them.
Automatic close
If someone forgets to clock out, the working day closes at its assigned time.
Everyone sees their own hours
In the app, each employee checks their working days and the hours worked each day.
Minimal data
Only what the record needs; geolocation is set up in a limited, justified way.
Frequently asked questions
What people ask us most
Is recording working hours mandatory in Spain?
Yes. Since May 2019, article 34.9 of the Workers’ Statute (Estatuto de los Trabajadores) has required every company to record the start and finish time of each employee’s working day, every day.
How long must the records be kept?
Four years. During that time they must be available to the employee, their legal representatives and the Inspección de Trabajo (Spanish Labour Inspectorate) on request. Gesthoras keeps them and produces the reports for the inspectorate.
What happens if someone forgets to clock out?
The working day closes automatically at its assigned time, and that time can be changed.
Does Gesthoras track where each employee is?
Not throughout the day. It records where the working day starts and applies data minimisation: it collects only what the record needs, and geolocation is set up in a limited, justified way.
Keep reading
More about Gesthoras
Clocking in app
Each person clocks in with their own link from a mobile, a computer or a QR code, even with no signal.
RecLog clocking in machine
A fixed clocking terminal on the wall: each person clocks in by tapping their NFC key fob or card.
Time and attendance
Who is working, who has finished and who has not turned up, in real time. With holidays and absences in the Advanced licence.
Excel or time tracking software
What changes when you move from Excel to time tracking software: errors, missed clock-outs, locations and reports.
Timesheet template
The printable monthly timesheet in PDF, with the start, finish and signature for each day, and what it must include.
Time tracking for small businesses
The same law whatever your size: clock in with nothing to install, pay per active user and start free with no card.
Frequently asked questions
Answers about working time records, clocking in, the RecLog terminal and Gesthoras plans.
Record your team’s hours starting today
Start for free, with no commitment and no credit card needed.
