Time recording in Spain
What the Spanish working time record law requires and how Gesthoras meets it: clock-ins, four years of storage and reports for the inspectorate.
We answer your questions
Frequently asked questions about the working hours law
The most common questions about the Spanish working hours law, working time records, clocking in and Gesthoras plans. If yours is not here, message us on WhatsApp at +34 621 39 39 47 or call us on +34 959 54 07 12.
Working time records
The working hours law in Spain
Is recording working hours mandatory in Spain?
Yes. Since May 2019, article 34.9 of the Workers’ Statute (Estatuto de los Trabajadores) has required every company to record the start and finish time of each employee’s working day, every day.
How long must the records be kept?
Four years. During that time they must be available to the employee, their legal representatives and the Inspección de Trabajo (Spanish Labour Inspectorate) on request. Gesthoras keeps them and produces the reports for the inspectorate.
Does Gesthoras track where each employee is?
Not throughout the day. It records where the working day starts and applies data minimisation: it collects only what the record needs, and geolocation is set up in a limited, justified way.
Clocking in
How to clock in
How do you clock in with Gesthoras?
Each person has their own link to start and finish the working day from any device: mobile, computer or QR code. If the company has the RecLog terminal, they can also clock in by tapping their NFC key fob.
Can you clock in with no signal?
Yes. The app clocks in offline and the records sync as soon as the signal is back. The RecLog terminal also works with or without internet.
What happens if someone forgets to clock out?
The working day closes automatically at its assigned time, and that time can be changed.
Can I see who is working right now?
Yes. Since each person clocks their working day, you see in real time who is working, who has finished their day and who has not turned up.
RecLog
The NFC terminal
Do I have to buy the RecLog terminal?
No. The terminal is optional: each person always has their own link to clock in from a mobile or computer.
How does the NFC key fob recognise each employee?
In the app itself you link each key fob to an employee, and if one gets lost you assign another. There is no need to set it up with us.
Plans
Prices and plans
How do you pay for Gesthoras?
You only pay for the active users each month. You can start for free with no card, and with annual billing you get one month free. On the home page you can work out the price for your number of employees.
Can I change plan without penalties?
Yes. You can upgrade, downgrade to a simpler plan or cancel the service yourself from the admin panel.
Keep reading
More about Gesthoras
Clocking in app
Each person clocks in with their own link from a mobile, a computer or a QR code, even with no signal.
RecLog clocking in machine
A fixed clocking terminal on the wall: each person clocks in by tapping their NFC key fob or card.
Time and attendance
Who is working, who has finished and who has not turned up, in real time. With holidays and absences in the Advanced licence.
Excel or time tracking software
What changes when you move from Excel to time tracking software: errors, missed clock-outs, locations and reports.
Timesheet template
The printable monthly timesheet in PDF, with the start, finish and signature for each day, and what it must include.
Time tracking for small businesses
The same law whatever your size: clock in with nothing to install, pay per active user and start free with no card.
Record your team’s hours starting today
Start for free, with no commitment and no credit card needed.
