Time recording in Spain
What the Spanish working time record law requires and how Gesthoras meets it: clock-ins, four years of storage and reports for the inspectorate.
Automate and avoid problems
Track hours worked in Excel or with software
Many companies start tracking hours worked in an Excel timesheet. It works until the broken formulas, forgotten clock-ins and phone calls to find out who was where begin.
Comparison
Excel timesheet versus Gesthoras
| Excel sheet | Gesthoras | |
|---|---|---|
| Clock-ins | Someone writes them down by hand, often at the end of the day or the week | Each person clocks in on the spot from a mobile, a computer, a QR code or RecLog |
| Errors | Broken formulas, empty cells and different versions of the same file | Hours are worked out automatically from the clock-ins |
| Missed clock-outs | You have to chase whoever did not clock in to complete the sheet | The working day closes automatically at its assigned time |
| Location | Phone calls to confirm where each person started | The place where the working day starts is recorded |
| Who is working | You don’t know until you check the sheet | You see it in real time |
| Four-year storage | Files and copies scattered across folders | The records stay stored on the platform |
| Labour Inspectorate | Pulling data together by hand before handing it over | Reports ready for the inspectorate |
The change
More control and less work
With Gesthoras, each person records their own working day and the company stops piecing together sheets of hours worked. Clock-ins sync in real time, geolocation confirms where the day started without phone calls, and the working time record required by law is stored and ready for the inspectorate.
You can start for free with no card and move your staff from Excel to Gesthoras at your own pace.
Frequently asked questions
What people ask us most
Is recording working hours mandatory in Spain?
Yes. Since May 2019, article 34.9 of the Workers’ Statute (Estatuto de los Trabajadores) has required every company to record the start and finish time of each employee’s working day, every day.
How long must the records be kept?
Four years. During that time they must be available to the employee, their legal representatives and the Inspección de Trabajo (Spanish Labour Inspectorate) on request. Gesthoras keeps them and produces the reports for the inspectorate.
How do you clock in with Gesthoras?
Each person has their own link to start and finish the working day from any device: mobile, computer or QR code. If the company has the RecLog terminal, they can also clock in by tapping their NFC key fob.
Keep reading
More about Gesthoras
Clocking in app
Each person clocks in with their own link from a mobile, a computer or a QR code, even with no signal.
RecLog clocking in machine
A fixed clocking terminal on the wall: each person clocks in by tapping their NFC key fob or card.
Time and attendance
Who is working, who has finished and who has not turned up, in real time. With holidays and absences in the Advanced licence.
Timesheet template
The printable monthly timesheet in PDF, with the start, finish and signature for each day, and what it must include.
Time tracking for small businesses
The same law whatever your size: clock in with nothing to install, pay per active user and start free with no card.
Frequently asked questions
Answers about working time records, clocking in, the RecLog terminal and Gesthoras plans.
Record your team’s hours starting today
Start for free, with no commitment and no credit card needed.
